Records

Pick an entity in the menu to see its records. The list shows the columns its builder chose, in the published order, a page at a time.

Opening a record

Select a record's heading (or its first column) to open it in a panel beside the list. The list stays where it was, so you can go through records one after another.

• Pin beside the list keeps the panel open while you move around the list.
• Open full page shows the record on its own page, with an address you can bookmark or send to a colleague.
• Drag the panel's edge to make it wider or narrower. The width it opens with is set by an administrator.

Adding and changing records

New record opens an empty form. Required fields are marked; Qorekit checks each value as you save and explains, under the field, what is wrong.

To change a record, open it and choose Edit, or use the edit button at the end of its row. Some fields fill themselves in and cannot be edited, such as an automatic number.

Every record also keeps who created it and when, and who changed it last. These show as Created, Created by, Last changed and Last changed by.

When two people edit the same record

If someone else saved the record while you were editing it, Qorekit does not overwrite their changes. It tells you so, and Reload shows the record as it is now. Your unsaved edits are lost then, so copy anything you want to keep first.

Sensitive values

A short text field can be marked as sensitive, for values such as identity or account numbers. Lists and forms show such values masked. When you open the record, a button next to the masked value reveals the whole value; each reveal is written to the audit log.

When editing, a sensitive field is left empty: type a new value to change it, or leave it empty to keep the current one.

The trash

Delete moves a record to the trash; nothing is lost yet. Trash, above the list, shows the deleted records of the entity, and Restore brings one back. A record in the trash cannot be edited.

Delete permanently removes a record from the trash for good, and its files with it. Only people with the permission to delete records in the trash for good can do this. It cannot be undone.

A unique field also counts records in the trash: a value used by a deleted record cannot be used again until that record is deleted for good.

Files and images

File and image fields take uploads up to the size and number the field allows. Program files (such as .php, .exe or .sh) are never accepted. Files are served only to people who may see the record they belong to.

Who sees what

What you see depends on your roles. A role may let you see all records of an entity, only the records you created, or none; and the same for changing and deleting them. If an entity is missing from your menu, or a record from a list, your roles do not include it. Ask an administrator.